Complete Guidelines for School Composite Grant Billing (2026-27) under the SNA SPARSH-CFMS SYSTEM
School grant fund withdrawal has Become slightly more complicated than before
The following are the complete guidelines for processing school composite grant bills under the SNA SPARSH-CFMS system for the academic year 2026-27.
- Differences Between the Old System (PFMS) and the New System (cfms).
OLD SYSTEM (PFMS):
- Funds and grants were directly credited to school bank accounts.
- School could directly record their expenditure.
NEW SYSTEM (SNA SPARSH-CFMS)
- Primary and Upper Primary schools do not have CFMS tiles to create bills independently.
- All grants, including Composite Grants, Cluster Grants and MRC grants, must be processed through the MEO/MRC login, including grants for high schools.
- Schools only need to submit the relevant vouchers and proceedings documents to the MRC.
DOCUMENT REQUIRED BEFORE BILL PROCESSING (PREREQUISITES)
- Proceedings / Sanction order: The subject and reference copy prepared by the Headmaster.
- Work Completion Letter: A certificate issued by the vendor confirming that the work has been completed.
- Non Drawal Certificate: A certificate stating that the amount has not been drawn previously.
- Vendor CFMS IDs: Vendor CFMS IDs (starting with 100…..) and their bank accoung details.
- Digital Text: Since the system requires at least 250 words to be pasted into the order box, the proceedings details should be prepared in advance in a word or text file.
FOUR IMPORTANT STAGES IN THE BILLING PROCESS:
STAGE 1: One – time setup
This setup needs to be completed only once during the academic year.
A. Workflow Configurator
- Navigate to Expenditure – Workflow Configurator – PD Accounts.
- Click the + button and add the following two applications:
Sparsh Bill Request & Bill Details
Non-Works Sanction Workflow Configuration
Select the DDO position.
Tick the declaration checkbox and click save.
Reload or refresh the page.
B. Office sanction Workflow Configuration.
Select the MEO office.
Assign the DDO position under Maker.
Select All under both Org Units and Org Type.
Click Save.
STAGE 2: Budget Verification and Resolving Head of Account Issues.
A. Budget Verification
Enter the Mandal Code (the first six digits of the UDISE Code.)
Search for the funds allocated to each school.
Verify the details against the budget available in CFMS.
B. If the Head of Account is not displayed.
Contact the Treasury officials and request them to add the relevant Head of Account to the DDO code.
Delete the old workflow.
Create a new workflow and select the appropriate Head of Account.
STAGE 3: Bill Creation and Entry of Details (Bill Request)
Navigation Path:
CFMS LOGIN-EXPENDITURE-CONTINGENT EXPENDITURE-NON WORKS SANCTION ORDERS-SNA SPARSH BILL REQUEST-CREATE
The order number will be generated automatically.
A. Basic details
Org Unit: Select the relevant school name.
Type of Expenditure: Enter or select other Grants in Aid.
Department: SEC/SE02
Sanction Amount: Enter the total sanctioned amount before entering the vendor details.
B. Component Mapping
Field-Selection-Mother Sanction-82-EAP DBT-NO-BASIC COMPONENT -31-COMPONENT -SAMAGRA SHIKSHA – SUB-COMPONENT 2- COMPOSITE SCHOOL GRANT
C. Vendor Selection
Enter the vendor code (starting with 100….)
The vendors bank account details will appear automatically.
If there is more than one vendor, click the + button to add additional vendors and distribute the amount among them.
D. Invoice Details and the 250-word requirement.
Enter the invoice number and invoice date.
Paste theproceedings text into the order box.
The text must contain more than 250 words, according to the instructions provided.
It is advisable to prepare the proceedings text in advance in a word or text file.
STAGE 4: Attachments, Biometric Authenticaton and approval.
ENTER all the required details and click save.
Upload the following documents:
- Sanction orders/proceedings
- Work completion report.
- Relevant vouchers
- ENTER the required notes
- Click sent.
Complete the DDO’s biometric authentication
Submit the bill to the Treasury for processing.